Fill in the brackets once and reuse forever. [YOUR BUSINESS] = one sentence about what you do and for whom. [YOUR VOICE] = two or three real emails you wrote, pasted as-is. Works on the free plan of ChatGPT or Claude.
Two rules. Time budget: if it takes longer than stated, stop and do it by hand. Kill rule: the moment to give up on the prompt, so you don't keep tinkering.
Time budget: 3 min · Kill rule: if you still rewrite it from scratch after the third use, your voice examples are wrong. Fix them once.
I run [YOUR BUSINESS]. Here are three examples of how I write to clients: [YOUR VOICE]. Write a reminder email for invoice #[NUMBER], amount [AMOUNT], which was due on [DATE] and is now [X] days late. This is reminder number [1/2/3]. Rules: under 120 words. Warm on reminder 1, direct on reminder 2, final-notice tone on reminder 3 (mention a late fee of [FEE] if I have one, otherwise a pause on new work). Include one sentence that makes paying easy: "Reply to this email if it's already on the way." No apologies for asking. No exclamation marks.
Time budget: 5 min · Kill rule: never post the AI draft as-is. Read it out loud once. If it sounds like a hotel chain, rewrite the first sentence yourself.
I run [YOUR BUSINESS]. Here is a public review I received: [PASTE REVIEW]. Write a public reply of 80 words or fewer. Rules: thank them for the specific thing they mentioned (not "for your feedback"), acknowledge the actual problem in one sentence without excuses, say what changed or what I'm offering, and move the conversation offline with a direct contact. Never argue. Never mention other happy customers. Do not use the words "sorry for any inconvenience."
Time budget: 20 min for 12 captions · Kill rule: if engagement doesn't beat your hand-written posts after 12, the captions aren't the problem. The photos or the posting time are.
I run [YOUR BUSINESS]. My voice: [YOUR VOICE]. Here are 3 captions of mine that did well: [PASTE]. I have 12 photos of: [LIST WHAT'S IN EACH]. Write 12 captions, each under 40 words, each ending with a different low-effort action (a question, "save this," "tag someone," "DM me [WORD]"). No hashtags in the caption; give me 8 hashtags separately that are specific to [MY CITY / MY NICHE], not generic ones like #smallbusiness. Vary the openings — no two captions start the same way.
Time budget: 10 min · Kill rule: if you get many applicants and none fit, the "must have" list is too soft. Cut it to three non-negotiables.
I run [YOUR BUSINESS] in [CITY]. I'm hiring a [ROLE], [HOURS], pay [RANGE]. Write a job post under 250 words. Sections: what a normal Tuesday looks like in this job (specific tasks), three things that are non-negotiable, three things I'll teach, pay and hours stated plainly, how to apply in one step ([METHOD]). Honest about the hard parts. No "rockstar," no "fast-paced," no "family."
Time budget: 2 min · Kill rule: if you find yourself saying yes anyway after writing the no, the problem is the calendar, not the email.
My voice: [YOUR VOICE]. [CLIENT] asked me to do [JOB]. I'm declining because [REAL REASON — capacity / not my specialty / bad fit]. Write a reply under 80 words that says no clearly in the first two lines, gives one honest reason without over-explaining, and offers one useful alternative (a referral, a later date, or a smaller version). Leave the door open for other work if I want it: [YES/NO].